i-TEK’s cloud and RFID based File and Document Tracking System is designed to empower user by equipping them with Identification Technology devices for faster and accurate identification and tracking the movement of the individual or multiple document or files at strategic locations.
Keeping track & maintaining large no of valuable documents/files for a long time is very important for Banks, Financial Companies, Insurance, Hospitals, Public Sector, Government Departments, Educational Institutions. Misplace or theft of confidential documents causes significant impact on the business & secrecy of an organization information. RFID technology enables a drastic improvement in tracking documents and secure them. i-TEK RFID File and Documents tracking solution enables an organization/department to identify, track, verify and manage documents. Our solutions can tag the important files, such as legal documents, signed contracts, accounting documents, wills, and deeds etc. We can even check the individual file and its linked documents inside the file at the time of issuing and returning from the authorities. Employees should also have visibility in the file access history of these critical documents, in case one is misplaced or lost.
i-TEK’s RFID based File Tracking Systems is designed to reduce employee time spent maintaining and managing hundreds or thousands of files within a workplace. Many businesses currently use basic methods to manage files, such as alphabetical filing, color-coded filing, or barcodes. RFID file management systems have become increasingly popular because they give employees enhanced visibility, while freeing up time previously spent on inventory counts or searching for lost documents.
We provide all the necessary hardware and software to help companies manage their document and file tracking needs. Our RFID experts install all the project equipment for your file tracking system and provide training on how to use it. The software we provide will automatically update the records of each document with the location of documents through fixed RFID readers track and trace function throughout the building. We can even provide RFID cabinet to monitor who removes files/documents from the archives.
The hardware used in this document and file tracking system includes fixed, desktop, and mobile RFID readers, passive RFID tags, and RFID printers. RFID tags help in tracking the location of each file on the shelf, and files/documents can be classified by different categories, much like it happens at present. The server that runs the system can integrate with existing software or excel worksheet. It is allowing staff to search for files/documents and identify which shelf the files/documents are on, even if they are misplaced in a different section they can be searched and traced with the Handheld Reader expeditiously.